As an online reseller, it is a challenge to manage your business because of all the multitasking. There are many tasks that require time, from listing on eBay to shipping out Amazon orders.
Fortunately, you don’t have to do it all on your own. Hiring a virtual assistant (VA) helps you streamline your operations to free up time for growing your business. The more time you devote to your online business, the more money you make.
If you’re in the online reselling business, you know that hiring the right Reseller Virtual Assistant frees up valuable time so you can focus on growing your business. That’s why I wanted to share my free Reseller VA contract Canva Template.
Continue reading to learn how to write and post a VA job description, how to vet a VA, and download my free Reseller Virtual Assistant Contract Template.
Creating a Virtual Assistant Job Description
Before you start looking for a virtual assistant, it’s important to know what you need as a reseller. This means making a list of the tasks you want the VA to do, such as listing, cross-posting, social media or bookkeeping.
Understanding your business needs is vital in selecting the right VA with the right skill set to cater to your requirements. Therefore, before outsourcing any task, take some time to evaluate your business needs and determine the precise responsibilities you want the VA to handle.
Reseller Virtual Assistant Tasks that Can be Delegated:
- Listing Items
- Processing Orders
- Answering Customer Questions
- Inventory Control
- Social Media
Make a list of everything you want your Virtual Assistant to do. Of course, the tasks will vary with each reselling business. An Amazon FBA reseller will have different tasks for a virtual assistant then an eBay reseller. Make a list of the tasks that you need a VA to complete, but also provide a detailed description of what each task entails.
Once you’ve determined your requirements for a virtual assistant, it’s time to write a job description. This attracts candidates who are a good fit for the position.
Include these items in the Reseller Virtual Assistant Job Description:
- A summary of the role and responsibilities
- Required skills and qualifications
- Hours and pay
- Basic Information about your business
Write the reseller virtual assistant job description as clear and concise as possible so that candidates understand what you are looking for. This will also help to avoid future confusion and unrealistic expectations from either party.
Where and What to Post a Virtual Assistant Job Offer:
When it comes to posting your virtual assistant job offer, it’s important to be clear and specific in your job description. Be sure to include the specific tasks the VA will be expected to do, as well as the skills required for the job. There are a variety of platforms you can use to post your job listing.
Popular sites to post a Virtual Assistant Job Description:
- Virtual Assistant Facebook Groups
When you post a job description for a virtual assistant, ask applicants to submit proof of their skills and experience by emailing three examples of their work.
While there are plenty of applicants for reseller virtual assistants, it is better to post your own job listing instead of responding to advertised VAs on job sites. This puts the responsibility on candidates to follow up and helps to weed out scammers because you are the one setting the framework for the hiring process.
Resellers have a better chance of finding a qualified virtual assistant to assist in the growth of their online reselling business if they post their own VA job listings and are specific about requirements.
How to Review and Vet a Virtual Assistant Candidate
Once you’ve received applications, it’s time to review the candidates for a reseller virtual assistant. Look for candidates who have the skills, experience, and work style that are a good fit for your business. Review the applicants’ references and work samples to help you make your decision.
Checklist for Screening a Virtual Assistant Applicant:
Ask the VA candidate for examples of their work so you can see if they can do the tasks you need help with. This will help you determine if their skills match your needs.
Ask for three references of clients that the VA has worked with in the past. Reach out to these references and ask about their experience working with the VA.
Look for online evidence of the VA’s identity and work, such as a professional website or social media profiles.
These three things allow you to verify that the candidate is who they say they are and has experience in the field. By following these steps, you can make sure that the VA you hire for your reselling business is qualified and reliable.
Contract Agreement for a Reseller Virtual Assistant:
While it is common to pay a virtual assistant by the hour, it is preferable to pay a VA by the outcome. If I need to pay a VA to list five products on eBay each week, I’ll pay a flat fee for a set number of listings completed in a set amount of time.
As an example, consider the following: A virtual assistant is paid $25 per week for posting 5 eBay listings a week. Paying a flat rate for a set number of listings in a certain time frame, simplifies things for both the VA and reseller because it eliminates variables.
Both parties understand what is expected of them. The virtual assistant must also know what to expect from the reseller.
A Typical VA Contract Includes:
- Rate of Pay and Frequency: For example- $25 for 5 listings every week.
- What You Will Provide to the VA: For example- A reseller may provide photos and description keywords.
- What You Specifically Expect from the VA: For example- Listings will all have proper titles, descriptions, and attributes.
- Reseller/VA Communication System: For example- Email or a website like Air Table.
Hiring a VA can isa smart move for your reselling business. Feel free to use my free VA Reseller Contract Canva template, you can easily create an agreement that suits your unique business needs.